Brattleboro Garden Club
The most noteworthy thing about gardeners is that they are always optimistic, always enterprising, & never satisfied. They always look forward to doing something better than they have ever done before.
Vita Sackville-West 1892-1962
Constitution and
By-Laws
Revised March 2002
(Changes and/or additions are
underlined)
THE CONSTITUTION
Article I –
Name
The name of this
organization shall be the Brattleboro Floral Arts and Garden Club, a member
of the Federated Garden Clubs of Vermont, Inc. hereafter referred to as the
Club.
Article II –
Object
The object of the Club shall
be:
1.
To promote an interest in
gardens, their design and management.
2.
To educate Club members and
the community in horticultural practices.
3.
To encourage participation
in floral design and the allied arts.
4.
To undertake and encourage
civic beautification projects in
5.
To educate and inform Club
members and the public about current environmental issues.
Article III – Membership
Any person interested in the
objectives of the Club and is willing to participated in its objectives may
become a member.
Article IV –
Officers
The officers of the Club
shall be a President, Vice-President, a Recording Secretary, a Corresponding
Secretary, a Treasurer and a Librarian.
Article V – Annual
Meeting
The April meeting shall be
the Annual Meeting for election of officers, who shall assume their duties at
the May meeting and serve for 2 years. Presentation of other business
incidental to closing the year’s work shall take place at this meeting.
Article VI – Amendments
This Constitution may be
amended at any meeting of the Club by two-thirds vote of members present,
providing notice of proposed amendments have been given at the preceding meeting
of the Club.
BY-LAWS
Article I – Duties Of Officers
Section 1
a)
The President shall preside
at all meetings of the Club and the Executive Committee, shall appoint all
committees, and shall be an ex-officio member of the, except the Nominating
Committee.
b)
The President shall perform
all other duties incidental to the office and shall present, at the April Annual
Meeting, a report of the work of the Club during the year.
c)
The President shall be
responsible for the property of the Club.
d)
The President or her
designated alternate shall represent the Club at all meetings of the Federated
Garden Clubs of Vermont, Inc.
Section
2
a)
The Vice-President shall
perform all duties of the President in the absence of that officer.
b)
The Vice-President shall
organize information required to publish the Yearbook by contacting the Club’s
officers and Committee Chairs.
c)
The Vice-President shall be
responsible for the printing and distribution of the Yearbook to Club members
and 30 plus copies to the Federated Garden Clubs of Vermont, Inc.
Section
3
The Recording Secretary
shall keep the minutes of the meetings of the Club and of the Executive
Committee.
Section
4
The Corresponding Secretary
shall assist the President with the Correspondence of the Club.
Section
5
a)
The Treasurer shall collect
and hold all money belonging to the Club and shall deposit it in a bank approved
by the Executive Committee.
b)
The Treasurer shall pay all
bills as directed by the Executive Committee and shall report treasury
activities at Club meetings.
c)
The Treasurer shall collect
all dues and keep an accurate list of all Club members.
d)
The Treasurer, with the
assistance of the Executive Committee, shall prepare an annual budget for the
Club and it shall be submitted for approval of the Club’s membership at the May
meeting.
Section
6
The librarian shall keep
account of and repair all books, catalogs, pamphlets and literature of the Club
to be loaned to members; shall have charge of the Club scrapbook for permanent
records of news items, activities, and history of the Club.
Article II –
Meetings
Section
1
The Club will meet regularly
on the second Monday of each month (except January) at 7:00
PM.
Section
2
The Executive Committee
shall meet at the discretion of the President.
Section
3
Special Executive Committee
meetings may be called at any one time upon the request of any two (2) members
of the Executive Committee.
Article III –
Membership
Section
1
Any person interested in the
objectives of the Club and willing to participate and support its
activities may become an active member. A person may attend only two (2)
meetings as a guest of a member.
Guest/visitor fee shall be $1.00
Section
2
Active members shall be
willing to participate in all Club projects, workshops, exhibits and serve on
committees. Members shall be
expected to attend a minimum of five (5) meetings during the Club year unless
excused by the President.
Section
3
Members shall be 49 active
members and 12 associate members.
Section
4
Associate members shall be
those who have been active members of the Club for ten (10) years and have been
supportive of the objects and activities of the Club.
They shall apply for
associate membership, in writing, to the President.
Associate members may not
hold office in the Club but shall vote and are expected to participate in all
Club projects, including fundraising activities and hostess duties.
They are expected to attend
three (3) Club meetings a year.
Article IV –
Dues
Section
1
The dues for Active members
shall be $15.00: Associate members $20.00 and payable by the Annual Meetings
in April.
Section
2
Members, who have unpaid
dues after the April meeting, shall be notified by the
Treasurer.
Section
3
Members whose dues remain
unpaid at the May meeting may be dropped from the roll by vote of the Executive
Committee.
Article V –
Elections
Section
1
The Officers shall be
elected, by ballot, at the April meeting and assume their duties at the May
meeting. A majority of votes cast
shall be necessary to elect.
Section
2
The term of office shall be
for two (2) years. No officer shall
be eligible for more than two (2) consecutive terms in the same office.
Article VI –
Committees
Section
1
The Membership Committee
shall maintain a current list of Club members; keep attendance at Club
meetings and welcome members and guests.
The Membership Committee
shall be responsible for sending changes, additions and deletions to Federated
Garden Club of Vermont, Inc. Membership Chair.
Section
2
The Program Committee
shall plan all the programs for the Club during the year and be in charge
of arrangements for each regular meeting.
Section 3
The Exhibits Committee shall
plan monthly exhibits, in conjunction with the Program Committee, and shall be
in charge of judges and clerks.
Section
4
The Publicity Committee
shall prepare copy for the local newspapers about all activities of the
Club. This committee shall also
keep copies of all publicity releases for the Club files.
Section
5
The Ways and Means Committee
shall plan events to yield funds for the Club treasury.
Section
6
The Hospitality Committee
shall provide places of meeting for the Club, shall provide hostesses and
co-hostesses when necessary, and shall have charge of the social life of the
Club.
Section
7
The Auditing Committee,
consisting of two (2) persons, which shall be appointed
by the President at the February meeting, shall examine the accounts of the
Treasurer and report at the Annual Meeting.
Section
8
The Nominating Committee,
consisting of three (3) persons appointed by the President at the February
meeting, shall present a list of candidates at the Annual Meeting, with one or
more names for each office.
Section
9
The Project Committee shall
take care of all matters pertaining to projects undertaken by the Club.
Section
10
The Awards Committee
shall be responsible for recording the awards at the monthly Club exhibits
and present the awards at the Annual Meeting. They shall be responsible for all
rotating trophies, their engraving and replacement. They shall be responsible for applying
for civic, state, and national awards.
Section
11
The Executive Committee
shall consist of elected officers and Standing Committee Chairs: Membership, Exhibits, Programs,
Publicity, Ways and Means, Hospitality, Projects and
Awards. The Executive Committee
shall appoint a replacement to fill a vacancy in any office until the next
election of officers.
Article VII – Order Of
Business
The order of business at
regular meetings shall be: Call to
Order; Secretary’s report; Treasurer’s report; Reports of Committees; Business;
and Program.
Article VIII –
Quorum
Quorum for an Executive
Board Meeting shall consist of one-half of the Club’s Officers and Standing
Committee Chairs besides the President; and of the regular meeting, shall
consist of one-third of the active membership besides the President.
Article IX –
Rules
The rules in “Robert’s Rules
of Order” shall govern the Club.
Article X –
Dissolution
In the event of dissolution
of the Club, the property and assets of the Club shall be distributed within the
meaning of Section 501 ©(3) of the Internal Revenue
Codes to a similar organization.
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